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Summer 2017 e-Letter

In this issue of the E-letter:

  1. New Policy Guidance Effective July 1, 2017
  2. 2017-18 COEs disseminated to districts
  3. Training Webinars and Materials on New Regulations and Completion of New COEs,
    All Recruiters Must be Trained prior to Completing 2017-18 COE
  4. Re-interviews for 2016-17 reporting period
  5. Recertification of 2016-17 (and prior years) COEs
  6. Training on the use of the OSY Student Learning Plan
  7. Submit COEs and OSY Profiles by the 5th of every month
  8. 2017 National ID&R Forum - September 19-21, 2017

New Policy Guidance Effective July 1, 2017 - The Office of Migrant Education (OME) released on March 2017 new policy guidance for the Migrant Education Program (MEP) under the Every Student Succeeds Act (ESSA) as it pertains to eligibility. The guidance became effective on July 1, 2017. Click here to obtain a copy of the Non-Regulatory Guidance, Chapter II - Eligibility (revised 2017).

2017-18 COEs Disseminated to districts - The new 2017-18 Certificates of Eligibility (COEs) were disseminated to districts by July 1. If your district has not received the new COE, please contact the ID & R office at (813) 963-6677 immediately. The Florida 2017-18 COE includes the requirements for the new 2017 National COE, including Section III "Qualifying Moves and Work." The COE is effective July 1, 2017. Any COEs completed on or after that date using the 2016-17 (or older) COE will not be accepted.

Training Webinars and Materials on New Regulations and Completion of New COEs - We are pleased to announce that multiple webinars and training materials are currently available on the flrecruiter website. Three webinars regarding eligibility and COE completion are currently available:

  • Review of the Changes to the Non-Regulatory Guidance. This webinar presents an overview of the new and revised definitions affecting the MEP.
  • Completing the Certificate of Eligibility - Sections I, II, IV, V, VI. This webinar includes an overview of how to complete the COE in terms of family and child data, comments, and both interviewee and program signatures.
  • Completing the Certificate of Eligibility - Section III. The webinar reviews the "qualifying moves and work" section of the COE.

All recruiters must be trained prior to completing a 2017-18 COE - The FMEP is requiring that all staff with ID & R and eligibility responsibilities (completing and/or reviewing COEs) are trained on the new eligibility changes under the ESSA, as well as to how to complete the new COE by viewing all three webinars mentioned above. LEAs are also required to submit a list of names and titles of all the staff who have viewed each training webinars. Any COEs completed after July 1 must be completed and/or reviewed by an individual on the district list or they will be rejected. Districts will receive an email from the ID & R office indicating that this is a non-official COE and will be instructed to remedy the situation.

The flrecruiter website also includes copies of the PowerPoint presentations used for the webinars, as well as a revised COE checklist. The FMEP and ID & R Office will be updating additional materials on an ongoing basis, and it is anticipated that revisions to the ID & R Manual will be completed by August 31, 2017.

Re-interviews for the 2016-17 reporting period - Please remember to conduct local re-interviews for the 2016-17 reporting period. The reporting period for the 2016-17 school year is September 1, 2016, to August 31, 2017. After selecting your sample, if any child was recruited after July 1, 2017, the re-interviewer must ensure they use the new ID & R and eligibility definitions under the ESSA. The ID & R Office is currently reviewing the re-interview form to determine if revisions are needed to account for re-interviewing children identified after July 1, 2017.

Recertification of 2016-17 (and prior years) COEs - All recertification completed this year based on eligibility determination made on or before June 30, 2017, must be done using a copy of the original COE completed at the time of interview. Section III (Qualifying Moves and Work) of the 2017-18 COE is not compatible with any of the previous versions of the COE; therefore, the 2017-18 COE cannot be used for completing re-certifications of children recruited prior to June 30, 2017.

Training on the use of the OSY Student Learning Plan - The ID & R Office has developed a brief instructional webinar on how to use the OSY Student Learning Plan. The tool was developed by the GOSOSY Consortium. As a member state, we strongly encourage that districts take advantage of this useful tool to track certain services that are provided to out-of-school youth (OSY).
Click the Resources for OSY webpage to view the instructional webinar and presentation materials.

Submit COEs and OSY Profiles by the 5th of every month - Please continue submitting COEs and OSY profiles to the ID & R office by the 5th of every month. If no COEs or OSY profiles were completed, please notify the ID & R office via email by the 5th of every month. Remember that COEs completed and approved after July 1, 2017, must be documented in the new 2017-18 COE. In addition, an updated OSY Profile for the 2017-18 year has been added to the site.

Click here to download the 2017-18 OSY Profile.

2017 National ID&R Forum - September 19-21, 2017 - The 2017 National ID&R Forum will be held in New Orleans on September 19-21, 2017. For more information please visit

Please let us know if there are questions.

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